Wedding Planner

Plan the whole wedding in one workbook and know what you'll really spend. Set the date and budget, list your costs and guests, and the Wedding Planner tracks every payment, RSVP, table and task, with a countdown to the day.

What's inside

13 tabs that work together:

• Dashboard: a countdown, budget and payments, RSVPs, seating, meals, tasks due and checks at a glance.
• Budget: category targets (The Knot's 2026 average split or your own) against estimated, booked and paid.
• Costs: every cost with service charge, tax and tip, and up to five payments with due dates.
• Payments: every payment by due date, what's due each month and who's paying how much.
• Vendors: contacts, quotes compared for each service, ratings and arrival times.
• Guests: one row per household, with address, RSVPs for four events, meals, table, gifts and thank-yous.
• Seating: your tables with who's at each, seats left, meals by table and dietary needs.
• Checklist: 67 planning tasks dated from the wedding day, with who's doing what and what's overdue.
• Day-Of: the wedding day timeline, minute by minute, to share with everyone.
• Data Checks: things to fix and follow up, like tables over capacity, payments due soon, overdue RSVPs and guests without a table.
• Start Here, Settings and Help: a setup checklist; your names, date, venue, budget, events and meal choices; and answers to common questions, with a tipping guide.

Built to save you time

• Each cost adds its service charge, sales tax and tip, so the budget shows the true total.
• Per-guest prices follow your guest count, for the wedding or for another event like the rehearsal dinner. A What if box shows the total for any number of guests.
• The expected guest count adds every yes to those still to reply, less the share you expect to decline.
• Payments due in the next 14 days, overdue payments and overdue RSVPs are flagged.
• Number your RSVP cards and a card that comes back without a name still finds its guests.
• Split costs among up to four contributors and see what each has paid and has left to give.
• Meals and dietary needs by table, ready for the caterer.

Who it's for

Couples planning their own wedding, and the parents or friends helping with the budget. Wedding planners can run client weddings from it with the Professional license. Budget targets use The Knot's 2026 Real Weddings Study averages, or your own split.

What you get

• The Excel workbook (.xlsx), blank and ready for your own data
• The Google Sheets edition: open the PDF in your download and use its make-a-copy links to add it to your Google Drive
• An Example workbook filled in with sample data for a sample wedding, so you can see how everything works before you add your own
• A Quick Start guide (PDF)
• Free updates to the edition you buy
• Instant digital download after checkout

License

Standard covers your own use, personally or in your business, including your employees. Professional adds use with unlimited clients, for example a wedding planner running weddings for clients; neither license allows reselling or sharing the template itself. Compare licenses

Requirements

Microsoft Excel 2010 or later on Windows, Excel 2011 or later on Mac, or Microsoft 365. For the Google Sheets edition, a free Google account. Best used on a computer. No macros.